$10,000 Research Grant Procedures & Application Form
- Application Guidelines - (Click here for PDF version)
- Application Templates (Word Document)
- Final Application Structure - (Click here for PDF version)
Section on Women’s Health Research Grant Awards Program
The purpose of the Section on Women’s Health (SOWH) Research Grant Awards program is to encourage the scientific study of issues in women’s health and physical therapy and to support the dissemination of research findings.
Funding is available with a total of up to $10,000.00 to be disbursed to an organization or institution. More than one award may be dispersed. For instance, two separate awards in the amount of $5,000 may be awarded.
Grant Submission and Deadline
Proposals submission deadline is April 1, 11:00PM Eastern Standard Time. The application should be received in electronic format by the SOWH Director of Research no later than April 1 Eastern Standard Time of the application year. The applicant may request a “read receipt” via email to ensure submission of the electronic format of the grant application to document receipt of the application. No paper or facsimile submissions will be accepted.
In 10 pages provide a Research Plan with a description of the proposed study including details of the purpose, specific aims, hypothesis (to be tested or generated), sampling design, methods, analytical approach, expected results and discussion. The research plan should also highlight the novelty of the study, the importance to women’s health and physical therapy, background, significance including conceptual framework and preliminary data.
The budget, budget justification, facilities, resources, other support, biosketches, subject procedures, citation list, data and safety monitoring plan, and appendices are NOT considered part of the 10 pages and should be their own sections. The budget and budget justification should be no longer than 4 pages.
Documentation of approval by an Institutional Review board (human subjects) and copies of approved informed consent forms are due to the Director of Research within 30 days of notification of award. The awarded funds will be distributed after IRB approval has been granted. Indirect costs are not allowable under this mechanism.
Please attach as appendices copies of Internal Review Board (IRB) approval (if already secured), informed consent forms, any written instruments used in the project (e.g., survey, standardized test, instructions to subjects) and letters of support. If the grant is awarded, IRB approval is required prior to the distribution of funds.
The appendices are not subject to formatting requirements and there is no limit to the number of appendices. However, the appendices should not be used to circumvent the page limits in the other sections. Applicants should include only those appendices which will allow the reviewer to provide an optimal review of the application. All appendices should be attached as they appear referenced in the research plan. References should be cited using AMA or APA style. Tables and charts may use smaller font if necessary, but no smaller than Arial 8 point font.
Award Period and Notification of Award
The funding period is July 1 – June 30. Funding is expected to begin on July 1 of the award year and end the following year on June 30. Awardees will be notified by e-mail of the award decision once the review of the applications has been completed. Please note that if IRB approval is not secured prior to July 1, distribution of funding may be delayed or distributed to another applicant. In the event that distribution of funding is delayed or redistributed to another applicant, the ending date will remain unchanged.
Applicants may be students, clinicians, educators or researchers.
A progress report is due within 90 days following completion of the project and sent to the SOWH Director of Research and Executive Director. The progress report will include a description of the results, plans for the next phase of research, an update on manuscripts, grant proposals and abstracts presented related to the project.
Data Dissemination or Publication
Recipients are required to submit a research article from the funded project to the Journal of the Section on Women’s Health upon completion with appropriate acknowledgement of the source(s) of project funding. A manuscript may be submitted to another journal only in the event that the research article is not found suitable for publication in the Journal of the Section on Women’s Health and/or after it has been published in the Journal of the Section on Women’s Health.
This document contains specific instructions on how to prepare and submit your proposal for the SOWH Research Grant Awards program. Please read this information carefully. In addition to your research plan, there are several required supporting documents that must be submitted in order to complete your application.
Allow ample time to obtain required signatures from your Institution Signing Official and your Financial Official.
Do not exceed one-half page for the Abstract and 10 pages for the Research Plan. Page limitation, margins, and font size requirements must be followed in preparing your templates. The Research Plan must be single-spaced, using an Arial 11 point font with ½ inch margins all around.
Applications that do not adhere to the format and page requirements specified, and submission of all required supporting documents, will NOT be reviewed or considered for funding. All applications should be submitted electronically as indicated.
Please be sure to include the applicant’s name and project title in the top left corner of the header throughout the document.
A peer and/or expert review of all submitted applications for funding will be conducted by the Research Committee.
Criteria for evaluation include the following:
- Ability to follow application instructions
- Other Support
- Budget Justification
- Facilities & Resources
- Research Plan
- Section A: Purpose, Specific Aims, Hypothesis
- Section B: Background, Significance, Preliminary Studies
- Section C: Research Design, Methods, Analytical Approach
- Section D: Expected Results, Discussion, Novelty, Importance to Women’s Health and Physical Therapy
- Subjects, Data and Safety Monitoring Plan
- Literature Citation List
Please submit one original electronic copy to:
Secili DeStefano, PT, DPT, OCS
Director of Research
Section on Women’s Health of the APTA
The abstract should explain in very broad terms what you will be doing in your study and why it is significant. The purpose of the abstract is to describe succinctly every major aspect of the proposed project. The abstract should include the specific aims of the proposed study. The abstract should be no more than ½ page in length.
The 10 pages Research Plan should include details of the purpose, specific aims, hypothesis (to be tested or generated), sampling design, methods, analytical approach, expected results and discussion. The research plan should also highlight the novelty of the study, the importance to women’s health and physical therapy, background, significance including conceptual framework and preliminary studies.
The budget, budget justification, facilities, resources, other support, biosketches, subject procedures, informed consent, citation list, data and safety monitoring plan, and appendices are NOT considered part of the 10 pages and should be their own sections. The budget justification should be no longer than 3 pages.
Include sufficient information in the research plan to facilitate an effective and optimal review. Be specific and informative; do not assume that the reviewer will know what you mean.
Do not exceed 10 pages for the research plan, Sections A-D. You may use any page distribution within the 10-page limit. However, the following section titles and ordering are required. Tables and graphs essential to the application should be included within the page limit and font specified above.
SECTION A: Purpose, Specific Aims, Hypothesis
State the broad, long-term objectives of the proposed research. The specific aims should be realistic (i.e. not “to find a cure for cancer”). Then describe concisely and realistically what the specific work described in this application is intended to accomplish and, if appropriate, the hypotheses to be tested.
An example of language might include:
“Specific Aim x is [state aim and hypothesis]. This will be accomplished by [state specific procedure(s)]. The result of this experiment will tell us [what will you learn?]“
SECTION B: Background, Significance, Preliminary Studies
Briefly sketch the background to the present proposal, critically evaluate existing knowledge, and specifically identify the gaps that the project is intended to fill. Do not limit your discussion to studies or theories that support yours; rather, show how your work will address or resolve controversies and/or needs that exist.
State concisely the importance of the work described in this application by relating the specific aims to the broad, long-term objectives.
Provide an account of the Applicant/Principal Investigator’s preliminary studies pertinent to the application and/or any other information that will help to establish the experience and capabilities of the applicant/ investigator pursuing the proposed project.
Preliminary results are important to also provide experimental support for the hypothesis and research design.
SECTION C: Research Design, Methods, Analytical Approach
Outline the design and the procedures to be used to accomplish the specific aims of the project. Include the means by which the data will be collected, analyzed, and interpreted.
Describe any new methodology and its advantage over existing methodologies. Discuss the potential difficulties and limitations of the proposed procedures and alternative approaches to achieve the aims.
Provide a tentative sequence or timetable for the investigation. It should be clear that the proposed project activities can be accomplished in the allotted time.
The role of the Principal Investigator in the project should be clearly described and should not be limited to general oversight or to final data interpretation.
Point out any procedures, situations, or materials that may be hazardous to personnel and the precautions to be exercised.
SECTION D: Expected Results, Discussion, Novelty, Importance
Discuss the expected results and how you came to this conclusion. Explain the novelty of the study and the importance of this study to women’s health and physical therapy.
Although no specific number of pages is recommended for each section above, the total for Sections A-D may not exceed 10 pages.
SUBJECTS, DATA, SAFETY and MONITORING
Utilize the NIH requirements for human subjects
To assess the adequate protection of human subjects, four requirements must be considered:
1. Requirement 1: Risks to subjects, including:
- Characteristics of the study population such as anticipated number, age range, and health status; inclusion and exclusion criteria; and the rationale for involvement of any vulnerable populations
- The source and type of research data or specimens, how this will be collected, who will have access to identifiable private information, and whether materials will be collected specifically for the proposed project
- Potential risks (physical, psychological, financial, legal, or other)
2. Requirement 2: Adequacy of protection against risks, including:
- Plans for the recruitment and informed consent process
- Protections against risk, including procedures for protecting against risks to privacy and confidentiality of data, and plans for medical intervention and reporting of adverse events
3. Requirement 3: Potential benefit of the proposed research to the subjects and others as well as why risks are reasonable in relation to the anticipated benefits.
4. Requirement 4: Importance of the knowledge to be gained in relation to the risks to subjects. If a clinical trial is proposed, a data and safety monitoring plan must be included.
Utilize the NIH requirements for animal welfare
Address 5 points:
- Description of animals and how they will be used
- Justifications for use of animals
- Veterinary Care
- Provisions to minimize discomfort, distress, pain and injury
Data and Safety Monitoring Plan
All projects should provide a detailed description of the procedures that will be used to monitor for adverse events during the course of the project. Further, security of data should be ensured with appropriate detail provided about the procedures and methods used to secure the data.
Literature Citation List
AMA or APA format is acceptable. However, to save space, AMA format is strongly recommended. Literature citations are not counted in the 10-page page limit.
Budget & Budget Justification
Using the provided template, please provide the following budget information:
- Detailed budget for the funding year
- Budget Justification
- Facilities & Resources available to carry out the proposed activities
Research proposals may request 1 year of funding, not to exceed $5000 per year. However, matching may occur to fulfill remaining amounts needed if the budget is greater than $5000, but the benefactor must be disclosed. Indirect costs are not allowed under this mechanism.
Indicate budget amounts in U.S. dollars (no cents).
Column 1: Individuals participating in this project, including Principal Investigator and all key personnel. If this is a mentored project, funding for mentor salaries will not be considered.
Column 2: Role in the proposed project (e.g., Principal Investigator, Co-Investigator, Technician).
Column 3: Percentage of time this individual will spend working on this project.
Column 4: Institutional Annual Base Salary
Column 5: Dollar amounts for each individual/position for which funds are being requested.
Column 6: Fringe benefits (fringe benefits must not exceed 35%).
Column 7: Total salary and fringe benefits
List the names of all personnel involved in the project, regardless of whether salaries are requested. The percentage of salary requested cannot exceed the percent effort for each person. Justify personnel expenses by briefly explaining the services each person will perform or knowledge he or she brings to the project.
Provide the name and institutional affiliation of any and all consultants, including statisticians (if required), who have agreed to serve on the project and are not listed under personnel.
Under the budget justification, describe services to be performed, the number of days, rate of compensation, and other associated consultant costs.
List each item of equipment separately. If funds are requested to purchase items of equipment that appear to duplicate or to be equivalent to items listed on the Resources and Environment page or items used in preliminary studies, justify the reasons for the duplication.
Requests for computer equipment should be justified. All equipment purchased under the terms of this Award become the property of the host institution and may not be removed by the principal investigator without specific release by the institution.
Break out supply costs into major categories (laboratory supplies, animals, disposables, etc.). Provide special justification for expenses.
Equipment Repair & Service Contracts
No award shall be used for repair or service contract costs for institutional equipment.
Detail and justify travel costs. Make sure they reflect current economy fares and lodging costs and that proposed travel is directly project-related. Domestic travel expenses should not exceed $1,000 per trip.
Overhead/indirect costs are not allowed under this mechanism.
Please provide a justification for the proposed budget. The Budget and Budget Justification should not exceed four (4) pages.
Facilities & Resources
Using the template provided, describe the institutional resources and facilities that will be provided for the project. Do not exceed one (1) page for Facilities & Resources.
Specify the facilities to be used for conducting the proposed research. Indicate the performance sites and describe capacities, relative proximity and extent of availability to the project. Under “Other,” identify support services such as machine shop, electronics shop, and specify the extent to which they will be available to the project.
List the most important equipment items already available for this project, noting the location and pertinent capabilities of each.
Facilities & Resources should not exceed 1 page.
A Biographical Sketch should be included for each of the Key Personnel, starting with the Applicant/Principal Investigator . Please refer to “General Terms and Conditions” below for definition of key personnel.
Each biosketch should provide the following information about each key person, starting with the applicant/Principle Investigator:
- Positions and Honors. List previous positions in chronological order, concluding with
your present position. List any honors.
- Selected peer-reviewed publications (in chronological order). Do not include
publications submitted or in preparation.
- Research Support:
List selected ongoing or completed (during the last three years) research projects (federal and non-federal support). Begin with the projects that are most relevant to the research proposed in this application. Briefly indicate the overall goals of the projects and your role (e.g. Principle Investigator, Co-Investigator, Consultant) in the research project.
Do not list award amounts or percent effort in projects.
The Biographical Sketch should not exceed four (4) pages for each person listed as key
Using the template provided, list other financial support for all key personnel, including both current and pending financial support. Applicants are required to explicitly list all research funding support available to them (active or pending), exclusive of applicant’s institutional salary (i.e. NIH project grants, portions of NIH program projects, center grants, NIH contracts, Veterans Administration funds, NSF grants, contracts from industry, grants from other non-federal health agencies, etc).
Other Support includes all financial resources, whether Federal, non-Federal, commercial or institutional, available in direct support of an individual’s research endeavors, including but not limited to research grants, cooperative agreements, contracts, and/or institutional awards. Other support includes any funds available to them through other investigators, as well as departmental or institutional support. Training awards, prizes, or gifts do not need to be included.
No overlapping of funding is allowed. Should overlap be requested, you should provide a compelling justification for apparent overlaps in project funding.
Final Application Structure
The final submitted application should be organized as follows:
Facilities & Resources
Section A: Purpose, Specific Aims, Hypothesis
Section B: Background, Significance, Preliminary Studies
Section C: Research Design, Methods, Analytical Approach
Section D: Expected Results, Discussion, Novelty, Importance to Women’s Health and Physical Therapy
Subjects, Data and Safety Monitoring Plan
Literature Citation List
All applicants are encouraged to contact the Director of Research with any inquiries about the application, process of review, budget preparation and other concerns.
Secili DeStefano, PT, DPT, OCS
Director of Research
Section on Women’s Health
Bodies In Motion Physical Therapy
1760 Reston Pkwy., #403
Reston, VA 20190
Telephone: (703) 230-1760